Postal Voyager Fleet Card purchases must be validated

Postmasters and site managers whose employees use Postal Voyager Fleet Cards to purchase fuel or repair services are reminded they must reconcile credit card transactions and verify their accuracy each month.

Ongoing Sarbanes-Oxley (SOX) Act compliance testing continues to make sure that vehicle offices correctly complete reconciliation activities. Without accurate verification, duplicate, incorrect, or fraudulent charges may go undetected, which could cost USPS millions of dollars annually.

Regular reconciliation of transactions is essential for offices using Postal Service fleet credit cards. Postmasters and local site managers must reconcile credit card transactions monthly (or sooner, if possible) and promptly investigate and resolve any unauthorized or unusual transactions.

Purchases that cannot be validated should be disputed within 60 days of the original transaction and reported to Voyager using a USPS Voyager Account Dispute Form. Click here to access the Voyager Fleet Card Standard Operating Procedure for further information and Certification of Reconciliation requirements. All records — receipts, invoices and facsimiles — documenting payment reconciliation must be kept on file for 2 years.

By verifying the accuracy of purchases and disputing unauthorized transactions, employees responsible for reconciliation will help ensure the Postal Service is charged only for the goods and services it receives.

PEN: Please note – the Click Here link above can only be accessed from a USPS computer.

Leave a Reply

Your email address will not be published.